Are you looking for your next move as an Office Administrator? Are you highly organized, proactive, and detail-oriented who loves to keep everything ticking over behind the scenes, from coordinating schedules to managing documents and supporting day-to-day operations? Then we want to hear from you!
Position: Office Administrator
Salary: £24,000 to £30,000 per annum depending on experience
Location: Caerphilly
Hours of work: Monday to Friday
Contract: Permanent
The successful applicant will have…
- 3+ years in an administration role
- Asbestos experience would be ideal but not essential
- Extremely organised
- Experience of minute/note taking in meetings
- Excellent attention to detail
- Excellent IT skills (MS packages)
So what does the Sales Support Administrator role involve?
- Commissioning surveys, analysts and removal contractors to support work programs
- Devising and maintaining office systems, including data management and filing;
- Liaising with clients, sub-contractors and other staff;
- Producing work progress reports, documents, briefing papers, reports and presentations;
- Diary management;
- Dealing with incoming email, post and calls, often corresponding on behalf of the manager;
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Organising and attending meetings when required;
- Taking dictation and minutes;
- Information tracking, accounts and budgets;
- Co-ordinate survey and removal programs to meet contract requirements
- Commissioning surveys, analysts and removal contractors to support work programs
- Maintaining positive relationships with the staff and managers
- Getting involved with quality control and reporting
- Maintain internal procedures to ensure that adequate control measures are in place in order to maintain a safe environment for both residents and staff
- Ensure asbestos surveys are uploaded promptly and correctly to clients data management system to enable operational teams access to accurate data
- Produce operational and commercial progress reports to Asbestos Manager as required
- Ensure actions and decisions are compatible with client values, aims and objectives and in line with Policy and procedures.
- Attend progress reviews/team meetings and work collaboratively with all H&S peers.
- Buying; collating quotes from suppliers and negotiating prices on basic items
- Carrying out simple cost analyses
- Check credit limits and payment terms with supply chain
- Raising purchase orders
- Using excel spread sheets to analyse data
- Buying equipment and ordering supplies
- To work closely with Accounts department to ensure accurate coding of costs
- Organise and maintain an efficient filling system, electronic and paper.
Jomo People embrace diversity and truly believe in equal opportunities for all. We believe that inclusion and diversity increases creativity, delivers innovation, improves performance and better serves our customers.
We truly believe in the ethos that companies with greater diversity perform better than those without. It is for these reasons that all qualified applicants will be considered for employment regardless of age, race, religion, genetic information, sexual orientation, gender identity, parental status, disability, educational background or any other characteristic for that matter that doesn’t relate to your ability to perform the role.
So what are you waiting for? If you’d like to be considered for this Office Administration role in Caerphilly, send Jomo People your CV now!
hello@jomopeople.co.uk
02922 527873