Facilities Administrator / Property Administrator
Location: Barry, South Wales (occasional travel to Cardiff)
Hours: 25 hours per week Monday to Friday 9:30am – 3:30pm
Pay Rate: £13.37 per hour (equivalent of £17,381 pa annualised salary)
Contract: Temporary (with opportunity to go Permanent, Part Time)
We are working with a well-established state-funded organisation in Barry to recruit a proactive and detail-driven Part Time Facilities Administrator. This varied role sits within a supportive estates and property team and offers the opportunity to contribute to key operations in the education sector.
This is a fantastic opportunity for someone with experience as a Facilities Administrator, Estates Administrator, or Property Manager within an estate agency, who thrives in a collaborative and fast-paced environment.
What you’ll be doing:
- Acting as the first point of contact for tenant queries, ensuring smooth communication and occupancy throughout tenancy periods
- Supporting the operational estates team with accurate records and reporting
- Preparing detailed service charge schedules and assisting with any related queries
- Administrative / secretarial duties such as coordinating meetings, managing diaries, handling correspondence, and taking minutes
- Liaising with contractors, consultants, and external partners to support day-to-day facilities operations
- Assisting with capital development projects, cleaning and catering services, and contingency planning
- Using CAFM systems and Microsoft Office to maintain and input estate-related data
- Collaborating with the finance team to ensure accurate rent and service charge billing
- Supporting the estates strategy through documentation, compliance, and insurance record-keeping
- Current Enhanced DBS certificate
What you’ll bring:
- Proven experience in a facilities, estates, or property administration setting
- Background in administrative or secretarial roles, with excellent organisational skills
- Confidence in managing multiple tasks and deadlines simultaneously
- Strong communication skills and a team-focused approach
- Proficiency in Microsoft Office – Word, Excel, Outlook, and PowerPoint
- A valid DBS certificate or willingness to obtain one
This Facilities Administrator role offers variety and the chance to make a real difference within a close-knit, mission-led organisation. If you’re currently working as an Estates Administrator, Property Administrator, or in a similar role and looking for a part time opportunity – this could be the right move for you.
To apply, send your CV to Jomo People today. We’d love to hear from you.